Using Tables

  Tables in Microsoft Words

This lesson will teach you how to create tables. You use tables to format all or part of your document into columns and rows. Each exercise in this lesson is dependent on your having completed the exercise that preceded it. Complete the exercises in sequence. To begin this lesson, open Microsoft Word.

Creating a Table

To create a four-column, five-row table:

1. Choose Table > Insert > Table from the menu. The Insert Table dialog box opens.
2. Type 4 in the Number of Columns field.
3. Type 5 in the Number of Rows field.
4. Select Auto in the Column Width field. Selecting Auto allows Microsoft Word to determine the size of your column widths. Alternatively, you can enter the column width you desire.
5. Click OK. Your table should look like the one shown here, with four columns and five rows.

Alternate Method -- Creating a Table by Using the Insert Table Icon

You can also create a table by clicking on the Insert Table icon on the Standard toolbar.

1. Click the Insert Table icon.

2. Highlight the number of rows and columns you need. The maximum table size you can create by this method is a four-row by five-column table.

3. Press Enter (or click) to create the table.

Note: Microsoft Word has a Tables and Borders toolbar. This lesson does not cover the Tables and Borders toolbar.

Moving Around a Table

Each block in a table is called a cell. Use the Tab key to move from cell to cell from left to right. Use Shift-Tab to move from cell to cell from right to left. The following exercise demonstrates.

1. Click in the first cell in the first column.
2. Press the Tab key nine times. The cursor moves forward nine cells.
3. Press Shift-Tab six times. The cursor moves backward six cells.

Note: You can also move to a cell by clicking in the cell. In addition, you can move around the table by using the left, right, up, and down arrow keys.

Entering Text into a Table

To enter text into a table, simply type as you normally would. Press Tab to move to the next cell. Enter the text shown below into your table.

1. Type Salesperson in the first cell in the first column. Press the Tab key.
2. Type Dolls in the first cell in the second column. Press the Tab key.
3. Continue until you have entered all of the text.

Salesperson	Dolls	Trucks	Puzzles
Kennedy, Sally	1327	1423	1193
White, Pete	1421	3863	2934
York, George	2190	1278	1928
Banks, Jennifer	1201	2528	1203

Selecting a Row and Bolding the Text

You learned about bolding in Lesson Three. In this exercise, you will select the first row of the table and bold all of the text on the row.

1. Click anywhere on the first row of your table.
2. Choose Table > Select > Row from the menu.
3. Press Ctrl-b to bold the row.

Right-Aligning Text

You learned about alignment in Lesson Five. In this exercise, you will right-align the second (Dolls), third (Trucks), and fourth (Puzzles) columns of the table you created.

1. You need to highlight "Dolls," "Trucks," and "Puzzles." Place the cursor before the "D" in "Dolls." Press the F8 key to anchor the cursor. Then press the right arrow key until you have highlighted "Dolls," "Trucks," and "Puzzles."
2. Choose Table > Select > Column from the menu.
3. Press Ctrl-r to right-align the cells.

Your table should look like the one shown here. Make any needed corrections before continuing.

Note: All of the formatting options you learned about in previous lessons can be applied to cells in a table.

Adding a New Row to the End of the Table

You can add additional rows to your table. The simplest way to add a new row is to move to the last column of the last row and press the Tab key. You can then type any additional text you need to add.

1. Move to the last column of the last row of your table.
2. Press the Tab key.
3. Type the text shown here.

Atwater, Kelly

4098

3079

2067

Adding a Row Within the Table

You can add a new row anywhere in the table. The exercise that follows demonstrates.
To add a row just above York, George:

1. Place the cursor anywhere in the fourth row (the row with York, George as the salesperson).
2. Choose Table > Insert > Rows Above from the menu.
3. Add the information shown here to the new row.

Pillar, James

5214

3247

5467

Resizing the Columns

You can easily change the size of your column widths. In this exercise, you will select the entire table and adjust all the column widths.

1. Click anywhere in your table.
2. Choose Table > Select > Table from the menu. Your table is selected.
3. Choose Table > Table Properties from the menu.
4. Choose the Column tab.
5. Type 1" in the Preferred Width field. This will cause Microsoft Word to set all the columns to a width of one inch.
6. Click OK.

Depending on your font, the first column of your table might not be wide enough and the text might be wrapping.

To widen the first column:

1. Place the cursor anywhere in the first column.
2. Choose Table > Select > Column from the menu.
3. Choose Table > Table Properties from the menu.
4. Choose the Column tab.
5. Type 1.5 in the Preferred Width field.
6. Click OK.

Alternate Method -- Resizing Your Column Widths by Using the Width Indicator

You can resize your column widths by placing the cursor on the line that separates two columns. This causes the width indicator to appear. After the width indicator appears, left-click and drag with the mouse to adjust the column width.

Adding a New Column to a Table

You can add new columns to your table. To add a new column between the Salesperson and Dolls columns:

1. Place the cursor anywhere in the Dolls column.
2. Choose Table > Insert > Columns to the Left from the menu.
3. Label the new column Region and add the text shown in the table below.

Salesperson	Region	Dolls	Trucks	Puzzles
Kennedy, Sally	S	1327	1423	1193
White, Pete	N	1421	3863	2934
Pillar, James	N	5214	3247	5467
York, George	S	2190	1278	1928
Banks, Jennifer	S	1201	2528	1203
Atwater, Kelly	S	4098	3079	2067

Sorting a Table

With Microsoft Word, it is easy to sort the data in your table. To sort your table data by Region and within Region by Salesperson in ascending order:

1. Click anywhere on your table.
2. Choose Table > Sort from the menu.
3. Select Region in the Sort By field.
4. Select Text in the Type field (because you are sorting text).
5. Select Ascending.
6. Select Salesperson in the Then By field.
7. Select Text in the Type field (because you are sorting text).
8. Select Ascending.
9. Select Header Row (because your table has titles across the top of the table).
10. Click OK.

Microsoft Word should have sorted your table like the one shown here:
 

Salesperson	Region	Dolls	Trucks	Puzzles
Pillar, James	N	5214	3247	5467
White, Pete	N	1421	3863	2934
Atwater, Kelly	S	4098	3079	2067
Banks, Jennifer	S	1201	2528	1203
Kennedy, Sally	S	1327	1423	1193
York, George	S	2190	1278	1928

The Sum Function

You can perform calculations on the numbers in your table. Several functions are available to you. A review of all of the functions is beyond the scope of this tutorial, but the exercise that follows demonstrates the Sum function. In this exercise, you will add a new row to your table, place the word "Total" at the bottom of the Salesperson column, and sum the Dolls, Trucks, and Puzzles columns.

1. Place your cursor in the cell located on the last row in the last column.
2. Press the Tab key to create a new row.
3. Type Total in the cell on the bottom row in the Salesperson column.
4. Move to the Dolls column.
5. Choose Table > Formula from the menu.
6. Type =SUM(ABOVE) in the formula field, if it does not automatically appear.
7. Select #,##0 in the Number Format field. This selection causes Microsoft Word to separate thousands with a comma.
8. Click OK.
9. Move to the Trucks column.
10. Choose Table > Formula from the menu.
11. Type =SUM(ABOVE) in the formula field, if it does not automatically appear.
12. Select #,##0 in the Number Format field. This selection causes Microsoft Word to separate thousands with a comma.
13. Click OK.
14. Move to the Puzzles column.
15. Choose Table > Formula from the menu.
16. Type =SUM(ABOVE) in the formula field, if it does not automatically appear.
17. Select #,##0 in the Number Format field. This selection causes Microsoft Word to separate thousands with a comma.
18. Click OK.

Deleting a Column

You can delete columns from your table. To delete the Trucks column:

1. Place your cursor anywhere in the Trucks column.
2. Choose Table > Delete> Columns from the menu.

Deleting a Row

You can delete rows from your table. To delete the York, George row:

1. Place your cursor anywhere in the York, George row.
2. Choose Table > Delete > Rows from the menu.

Recalculate

Unlike a spreadsheet, Microsoft Word does not automatically recalculate every time you make a change to the table. To cause a function to recalculate, you must first move to the cell that contains the function and then press the F9 key. Alternatively, you can move to the cell that contains the function, right-click, and select Update Field from the context menu. Because you deleted a row in the previous exercise, your calculations are now incorrect. To recalculate:

1. Move to the Dolls/Total cell.
2. Press F9.
3. Move to the Puzzles/Total cell and right-click.
4. Click Update Field.

Note: The context menu is a useful tool. When you right-click, Microsoft Word supplies you with a list of menu choices. You can execute a command by selecting an option from the context menu.

Merge Cell

Using Microsoft Word, you can merge cells -- turn two or more cells into one cell. In this exercise, you are going to create a new row at the top of your table, merge the cells, and add a title to the table.

1. Move to the cell located on the first row of the first column of your table (the Salesperson cell).
2. Choose Table > Insert > Rows Above from the menu.
3. Choose Table > Merge Cells from the menu.
4. Type Toy Sales in the new cell.
5. Press Ctrl-e to center the title.

Table Headings

If Microsoft Word splits your table with a page break, the table heading will display on the first page but not on subsequent pages. To correct this problem, you can designate rows as headings. Heading rows are repeated on the top of your table at the top of each page. To designate a row as a heading:

1. Place your cursor on the row.
2. Choose Table > Heading Rows Repeat from the menu.

Converting Text to a Table

You can convert text to a table; however, a delimiter such as a comma, paragraph marker, or tab must separate columns of text. In the exercise that follows, you will convert comma-delimited text into a table.

1. Type the following as shown (do not bold).
   Color, Style, Item
   Blue, A980, Van
   Red, X023, Car
   Green, YL724, Truck
   Name, Age, Sex
   Bob, 23, M
   Linda, 46, F
   Tom, 29, M
2. Highlight the text.
3. Choose Table > Convert > Text to Table from the menu.
4. Type 3 in the Number of Columns field.
5. Select Auto in the Column Width field.
6. Select the Commas radio button in the Separate Text At frame.
7. Click OK.

Microsoft Word should have converted your text to a table and your table should look like the one shown here.

Splitting a Table

With Microsoft Word, splitting a single table into two tables is easy. To separate the table you just created into two tables:

1. Place your cursor anywhere on the row that reads "Name, Age, Sex."
2. Choose Table > Split Table from the menu.

You should now have two tables.

Table AutoFormat

You can use AutoFormats to apply borders, shading, special fonts, and color to your table. Microsoft Word lists all Formats in the Table AutoFormat dialog box. While in the Table AutoFormat dialog box, click a format to see that format displayed in the Preview box. You can customize how the format is applied. Check the features you want in the Formats to Apply and the Apply Special Formats To frames. Microsoft Word comes with a long list of AutoFormats.
To apply an AutoFormat to your Name, Age, and Sex table:

1. Click anywhere in the table.
2. Choose Table > Table AutoFormat from the menu.
3. Click Table Colorful 1 in the Table Styles box.
4. Select Heading Rows and First Column in the Apply Special Formats To frame. Do not select Last Row and Last Column.
5. Click Apply.

Your table should look like the one shown here.

Using the Insert Table Toolbar Button to Insert a Table in Your Word Document

There are many ways to insert tables in your Word document. However, the quickest way to create a table from scratch is to use the Insert Table toolbar button.

To insert a table using this method, simply click the Insert Table toolbar button when your cursor is positioned at the place in your document where you would like the table to begin. A grid will pop up allowing you to select how many rows and columns you would like your table to contain. Simply use your mouse to select the number of rows and columns by highlighting the boxes (text at the bottom of the grid will indicate what your selection is). When you have specified the correct number of rows and columns, simply click once, and your table will be inserted.

While this method will create a table with uniform columns and rows, you can still customize your table after it is inserted by right-clicking on the table handle (the double-headed arrow at the top left corner of the table) and using the options on the shortcut menu to make changes. Hint: if you don’t immediately see what you need on the shortcut menu, select Table Properties for more advanced options.

If you’re unfamiliar with the Insert Table button, you can refer to this to help you locate the button on the standard toolbar.

Creating Tables Quickly in Microsoft Word

Word gives you several ways to create a table. You can draw a table or have Word create one from options you specify. There’s also a third way that makes creating a table a cinch.

1. Type a “+” where you want the table to start
2. Tab or space to the point where you want the first column to end
3. Type a “+”
4. Repeat steps 2 and 3 for each column
5. Type a “+” where you want the last column to end

This creates a table with the number of columns you specify. It will only have one row. To add more rows, click outside the table at the end of the first row. Press return. Repeat for each row you would like to add.

The table will function like any table you create in Word. If you need to make alterations to the table layout, access the table properties. (Right-click the 4-headed arrow that appears when you hold you mouse outside the top left corner of the table).

source links:  http://www.baycongroup.com/word2003/word07.htm

                            http://wordprocessing.about.com/od/wordprocessingsoftware/qt/fasttables.htm

INSERTING PICTURES

Graphics can add interest and impact to your Word documents. Suppose you've completed a letter telling your friends about the great party you threw for your cat's birthday. The words capture the festive mood of the event, but that page of text looks lifeless and dull. You need graphics to enliven your prose.

Insert clip art into a Word document

1. On the Insert menu, point to Picture, and then click Clip Art.
2. In the Clip Art task pane, type the search term (for example, "cats") in theSearch for field.
   
    NOTE   In Word 2002, the Insert Clip Art task pane opens.
   
   
   
3. Place the insertion point in your document where you want to insert clip art, and then click the clip you want.

Insert a graphic from a file into a Word document

1. On the Insert menu, point to Picture, and then click From File.
2. Browse to your graphic file.
3. Click the file, and then click Insert.

After you insert a graphic, you can use wrapping styles to modify the layout of the text in relation to the graphic.

Wrapping styles

Nice graphic, but that gap of white space to the right isn't what you want. Don't worry, you can further refine the layout of the graphic and text. Using the five wrapping styles, you can create documents with just the look you want.

Wrapping style	Result
The In line with text style insets the graphic in the text at the location of the insertion point. The graphic moves as you add or delete text. The text does not wrap around the graphic; white space extends to the margins on either side of the graphic.
The Square style wraps the text around all sides of a square bounding the graphic. The graphic moves as you add or delete text.
The Tight style wraps the text around the graphic in an irregular shape bounding the actual image. The graphic moves as you add or delete text.
The Behind text style has no border around the graphic. The graphic floats on its own layer behind the text.
The In front of text style has no border around the graphic. The graphic floats on its own layer in front of the text.

In most cases, you can get the results you want by using these choices from theLayout tab. If you want even more control in positioning your graphic, see Help on how to use the advanced layout options.

Apply wrapping styles to a graphic

1. Click your graphic to select it.
2. On the Format menu, click Picture.
3. In the Format Picture dialog box, click the Layout tab.
4. Click a wrapping style, and then click OK.

 NOTE   You can also use the Horizontal alignment option buttons to position your graphic quickly, or you can drag the graphic to where you want it.

How to Insert a Picture

1. Start Microsoft Word, and then open the document that you want.
2. Click to place the insertion point at the location in the document where you want to insert the picture.
   
   NOTE: The picture will be inserted with the bottom left corner positioned where you place the insertion point.
3. On the Insert menu, point to Picture, and then click From File.
4. Browse to the folder that contains the picture that you want, click the picture file, and then click Insert.
5. Click the inserted picture, and then drag the sizing handles to resize the picture, if necessary. Drag the rotation handle to rotate the picture, if necessary.
6. Use the tools on the Picture toolbar to modify the attributes of the picture.
   
   NOTE: If the Picture toolbar is not displayed, point to Toolbars on the View menu, and then click Picture.

How to Modify Picture Position and Text Wrapping

1. Start Microsoft Word, and then open the document that you want.
2. Click the picture you that want to format.
3. On the Format menu, click Picture.
4. In the Format Picture dialog box, click the Layout tab, and then click Advanced.
   
   • To Format Text Wrapping:
     
     Click the Text Wrapping tab. Select the text wrapping style that you want, and then click OK.
   • To Format Picture Position:
     
     Click the Picture Position tab. Select the horizontal and vertical positioning that you want, click to select the check boxes of the options that you want, and then click OK.
   
   
5. Click OK to close the Format Picture dialog box.

1. Select the Format option from the menu bar of your Word document. 
2. Then, go to the Background option and from the list, select Fill Effects 
3. Go to the Picture tab and click the Select Picture button. 
4. Browse for the picture that you want to insert and when done, click OK. 

Insert a Printed Watermark background:

5. Select the Format option from the menu bar of your Word document. 
6. Then, go to the Background option and from the list, select Printed Watermark. 
7. Click on the Select Picture button and browse for the picture that you want to insert. 
8. When done, confirm the changes by choosing Apply and OK.

Inserting and Formatting WordArt
This step-by-step article describes how to insert and modify WordArt objects. You can use WordArt to produce special text effects in a Microsoft Word document. For example, you can create curved, slanted, or three-dimensional text by inserting a WordArt object.

NOTE: When you insert or select a WordArt object that is by default assigned the In Line With Text wrapping style, Word sometimes displays rectangular sizing handles only. In this case, you cannot modify the WordArt object by using some of the methods described in this article. To change the text-wrapping style for a WordArt object, select the WordArt object, click Text Wrapping on the WordArt toolbar, and then select the style of text wrapping that you want.

Insert AutoShapes 

- Go to Insert > Picture > AutoShapes. The AutoShapes menu will appear . 

Left click on the the AutoShape you want to use with your document. Your cursor will now appear as a "+". On your document, click and drag your cursor in the area of your document where you want to add the AutoShape. Release the mouse the button when you have set the desired size for your AutoShape. The selected AutoShape will now appear in your document. 

 Edit AutoShape - Left click on the AutoShape - "sizing handles" appear around the AutoShape . Use the sizing handles to adjust position and size of the AutoShape. Right click on the AutoShape - a formatting menu will appear to edit the AutoShape. 

Insert Word Art - Go to Insert > Picture > Word Art. The Word Art Gallery window will appear. Choose the word art style you want to use for your document text. Click OK. The Edit WordArt Window will appear. Edit your text as desired, and then click OK. Your formatted text will appear in your document.
Edit inserted Word Art - Left click on your inserted Word Art. "Sizing Handles" around your WordArt, and the Word Art toolbar will appear . Use these tools to adjust size, position, and appearance of your word art. An additional formatting menu will appear if you right click on your word art. 

Insert a WordArt Object

To insert a WordArt object, follow these steps:

1. On the Insert menu, point to Picture, and then Click WordArt.
   
   • Or click the WordArt button on the Drawing toolbar.
   • Or click Insert WordArt on the WordArt toolbar.
   
   Note If the WordArt toolbar or the Drawing toolbar are not displayed, point toToolbars on theView menu, and then click Drawing or WordArt
   
2. In the WordArt Gallery dialog box, double-click the style that you want.
3. In the Edit WordArt Text dialog box, type your text and select the font and size that you want.
4. Click Bold or Italic to make all the text bold or italic.
   
   Note You cannot apply bold or italic to only a selected part of the text.
5. In the Edit WordArt Text dialog box, click OK. 
   
   Your text is inserted into the document.

Edit a WordArt Object

When you select the WordArt object, the WordArt toolbar is displayed. You can also point toToolbars on the View menu, and then click WordArt to open the WordArt toolbar.

To edit a WordArt object, select the WordArt object, and then use any one of the following methods:

• Edit Text: To edit the text, change the text font or size, or apply bold or italic formatting, click Edit Text on the WordArt toolbar to open the Edit WordArt Textdialog box.
• WordArt Gallery: To select a different text style, click WordArt Gallery on theWordArt toolbar to open the WordArt Gallery dialog box.
• Format WordArt: To apply additional features to the WordArt object, click Format WordArt on the WordArt toolbar to open the Format WordArt dialog box.
• WordArt Shape: To select a different text pattern, click WordArt Shape on theWordArt toolbar, and then click the shape that you want to use.
• WordArt with Letters of the Same Height: To switch between text with the letters of the same height and text in which the first letter of each word is higher than the following letters, click WordArt Same Letter Heights on the WordArt toolbar.
• Text Wrapping: To change the text-wrapping style for a WordArt object, click Text Wrapping on the WordArt toolbar, and then select the style that you want. For more text-wrapping options, click WordArt on theFormat menu, click the Layout tab, and then click Advanced.
  
  Note This setting determines how text is wrapped around a WordArt object. You cannot modify the way that text is wrapped inside a WordArt object.
• WordArt Vertical Text: To switch between vertical text and horizontal text, clickWordArt Vertical Text on the WordArt toolbar.
• WordArt Alignment: To select a text alignment style, click WordArt Alignment on the WordArt toolbar.
• WordArt Character Spacing: To select a character spacing style, click WordArt Character Spacing on the WordArt toolbar.

Resize a WordArt Object

To resize a WordArt object, click to select the WordArt object, and then drag one of the uncolored, round sizing handles that appear around the WordArt object.

To maintain the original proportions of the WordArt object as you change its size, press and hold down SHIFT while you drag one of the corner sizing handles. To resize the object symmetrically about its center (that is, to change the size of the object without moving the position of its center), press and hold down CTRL while you drag a sizing handle.

If you change the size of a WordArt object by using the technique specified here, the WordArt object is scaled.

With WordArt objects, and some AutoShapes, Microsoft Office displays a yellow, diamond-shaped reshaping handle. If you drag this handle, you can change some aspect of the object's shape, such as the angle of the sides of a trapezoid, or the thickness of the shaft of an arrow.

Note The effect of dragging a reshaping handle varies widely among different types of AutoShape and WordArt objects.

Rotate a WordArt Object

To rotate a WordArt object, follow these steps:

1. Select the WordArt object that you want to rotate.
2. Do one of the following:
   
   • To rotate to any angle:
     
     1. Drag the rotate handle on the object in the direction that you want to rotate it.
     2. Click outside the object to set the rotation.
        
        Note To constrain the rotation of the object to 15-degree angles, hold down SHIFT while you drag the rotate handle.
     
     
   • To rotate 90 degrees to the left or 90 degrees to the right:
     
     • On the Drawing toolbar, click Draw, point to Rotate or Flip, and then click Rotate Left or Rotate Right.
     
     
     
     

     Position a WordArt Object Within a Document

     To change the position of a WordArt object within a document, do one of the following:
     

     • Select the WordArt object, and then use a drag-and-drop operation to reposition the WordArt object.
     • Place the mouse pointer over the object (but not over a handle if the object is selected). When the pointer displays cross-arrows, drag the object to the location that you want. (To copy the object rather than move the object, use the same procedure, but hold down the CTRL key while you drag the object.)
     • To use the keyboard to move the WordArt object, click the WordArt object, and then press the appropriate arrow key: LEFT ARROW, RIGHT ARROW, UP ARROW, or DOWN ARROW. (You cannot copy the object by using the keyboard method.)

     
     

     
     

     Move a WordArt Object in Front of Text or Behind Text

     To move a WordArt object in front of text or behind text, follow these steps:
     

     • Select the WordArt object, and then click Draw on the Drawing toolbar. Point toOrder, and then click Bring in Front of Text or Send Behind Text.

     
     
     
     

     Position a WordArt Object in Relation to Page, Text, or Other Anchor

     To position a WordArt object in relation to a page, text, or other anchor, follow these steps:
     

     • Select the WordArt object, and then on the Format menu, click WordArt.
     • Click the Layout tab, and then click Advanced.
     • In the Advanced Layout dialog box, click the Picture Position tab, and then select the options that you want for your horizontal and vertical anchors, for example, margin, page, or paragraph. You can align the object relative to the anchor, or you can type a precise numeric position for the object relative to the anchor.
     • To attach an object to a paragraph so that they move together, do one of the following:
       
       • To ensure that the selected object moves up or down with the paragraph that it is anchored to, click to select the Move object with text check box.
       • To ensure that an object remains anchored to the same paragraph when you move the object, click to select the Lock anchor check box.
       • To enable objects with the same wrapping style to overlap, click to select theAllow overlap check box.
       
       
       
       

       TROUBLESHOOTING

       • When you select a WordArt object, Word does not display the rotate handle, or the yellow, diamond-shaped reshaping handle, and so you cannot rotate or position the WordArt object.
         
         This behavior occurs when you insert or select a WordArt object that is assigned the In Line With Text wrapping style. Word sometimes displays only rectangular sizing handles, and you may not be able to position the WordArt object by using all the methods described here.
         
         To change the text-wrapping style for a WordArt object so that the rotate and reshaping handles appear, select the WordArt object, click Text Wrapping on theWordArt toolbar, and then select the style that you want.
       • The WordArt object does not appear in your document. For additional information about what to do if the WordArt object does not appear, click the following article number to view the article in the Microsoft Knowledge Base:
         
         285957  Picture or object does not appear in Word document
         
         
         
       • When you insert a WordArt object into a document and then save or view the document as a Web page, the WordArt object's position on the Web page may not be consistent with its position in the original document. For additional information about the WordArt object's position, click the following article number to view the article in the Microsoft Knowledge Base:
         
         220407  AutoShape position changes viewing or saving as Web page
         
         
         
         INSERTING AND FORMATTING DIAGRAMS
         
         
         

         The Insert Diagram or Organization Chart button on the Drawing toolbar is not available in most 2007 Microsoft Office system programs.
         

         
         

         In some 2007 Office release programs, the Ribbon, which is a part of the Microsoft Office Fluent user interface replaces the Drawing toolbar and other toolbars and menus.
         

         The Ribbon is designed to help you quickly find the commands that you need to complete a task. Commands are organized in logical groups under tabs, such as theClipboard group on the Home tab. Each tab relates to a type of activity, such as writing or designing a page. To reduce clutter, some tabs appear only when needed. For example, the Drawing Tools tab appears only when you add or select a shape, line, or other drawing object. To learn more about the Ribbon, see Use the Ribbon.
         

         
         

         To create a diagram or organization chart by using 2007 Office release programs,insert a SmartArt graphic. A SmartArt graphic is a visual representation of your information that you can quickly and easily create by choosing from many different layouts, to effectively communicate your message. To add a SmartArt graphic, on theInsert tab, in the Illustrations group, click SmartArt.
         

         
         

         
         

         The Illustrations group as it appears in Microsoft Office PowerPoint 2007 and Microsoft Office Word 2007
         

         
         

         After you insert a SmartArt graphic, additional tabs appear under SmartArt Tools that contain formatting and effects previously found on the Drawing toolbar, and additional new features like Quick Styles.
         

         
         

         For more information about creating an organization chart, see Create an organization chart.
         

          TIP   Because presentations often contain slides with bulleted lists, you can quicklyconvert slide text to a SmartArt graphic in Office PowerPoint 2007. To convert slide text to a SmartArt graphic, on the Home tab, in the Paragraph group, click Convert to SmartArt graphic  . This button is available only when you have text selected.
         

           NOTES  
         

         You can convert a diagram that you created in an earlier version of Microsoft Office to SmartArt or shapes, and then you can insert the diagram into your 2007 Microsoft Office system document, For more information, see Convert a diagram created in a previous Microsoft Office version to a SmartArt graphic or shapes.
         

         You can also insert diagrams that were created in Microsoft Office Visio 2007 into your 2007 Microsoft Office system document. To copy a Visio 2007 drawing to another document, see Copy a Visio drawing to another document or Link a Visio file to another document. To insert the diagram as an image file, export the Visio shape or drawing as a file, and then insert the file into a 2007 Microsoft Office system document as a picture. For more information about Visio 2007, see Visio 2007 Help and How-to Home Page.
         

         
         
         
         

         HOW TO
         

         How to Insert a Diagram into a Microsoft Word Document

         
         

         Word programs make the process of creating documents so much more efficient and interesting. Once you start adding relevant diagrams into the documents you will create items that look completely professional.
         

         
         

         
         

         Adding diagrams in Word documents can make them much easier to understand.
         

         
         

         Instructions
         

         1. 
            
            Step1
            
            Click on the place within your document that you would like to insert a diagram.
            
            
            
         2. 
            
            Step2
            
            Click "Insert" on the toolbar, then click "Diagram."
            
            
            
         3. 
            
            Step3
            
            Select which diagram you will use from the "Diagram Gallery." Click it and click "OK."
            
            
            
         4. 
            
            Step4
            
            Choose from one of the six or so diagrams, depending on what it is you intend to display. The diagram will appear exactly where you wanted it placed.
            
            
            

         
         
         
         
         

         Figure A:

         The Diagram Gallery displays the six basic diagrams that you can create with Word's diagramming feature.

         
         
         

         As you can see, the Diagram Gallery contains six diagram types. Each of these diagram types is described in Table A.
         

         Table A: The Diagram Gallery contains six diagram types

         
         
         

         Diagram Type	Description
         Organizational Chart	Use this to illustrate hierarchical relationships
         Cycle Diagram	Use this to illustrate a process with a continuous cycle
         Radial Diagram	Use this to illustrate relationships of a core element
         Pyramid Diagram	Use this to illustrate foundation-based relationships
         Venn Diagram	Use this to illustrate areas of overlap between elements
         Target Diagram	Use this to illustrate steps toward a goal

         
         
         
         
         
         http://learngen.org/resources/leobjects/lg0010ta.html
         
         http://support.microsoft.com/kb/312802
         
         http://office.microsoft.com/en-us/word/HA010349161033.aspx
         
         http://articles.techrepublic.com.com/5100-10878_11-6033234.html
         
         http://www.ehow.com/how_2179477_insert-diagram-microsoft-word-document.html#